Senior Administrative Assistant (N002793)
Listing reference: nwu_000152
Listing status: Closed
Apply by: 3 September 2021
Position summary
Industry: Education & Training
Job category: Others: Administrative Support and Secretarial
Location: Vanderbijlpark
Contract: Permanent
Remuneration: Negotiable
Introduction
NORTH-WEST UNIVERSITY (VANDERBIJLPARK CAMPUS)
FACULTY/ DIVISION: FINANCE AND FACILITIES
DEPARTMENT: OCCUPATIONAL HEALTH AND SAFETY
POSITION NUMBER: N002793
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: 12
EMPLOYMENT TYPE: PERMANENT
Job description
KEY RESPONSIBILITIES:
1. Financial Administration
Assist with purchasing, creating/processing, and follow-up of requisitions.
Purchase and control office stationery, groceries and/or any other articles necessary for office use.
Perform month-end reconciliation of finances, and general and year-end closing procedures and corrections, as and when required.
Assist with the annual departmental budget and ensure utilisation of funds is aligned to the available budget.
2. Record Management
Ensure proper filing of documentation for the department and ensure effective management of departmental records.
Maintain the department’s internal electronic storage system.
Update documentation and access to records for annual quality review.
3. Office Management
Assist in acquiring or processing the department’s tender and/or contractor documents or related documents form the responsible department.
Assist in the preparation of documentation for approval.
Handle enquiries and assisting personnel where required.
Process transactions on the KFS system as and when required.
4. General Administration
Update the department’s risk register, safety register and coordinate office submissions.
5. Meeting and Diary Management
Arrange meetings for the department with other departments and faculties.
Prepare for meetings (e.g. agenda) and perform administrative duties such as taking minutes and arranging meeting venues.
Make travel arrangements and reconciliations.
6. Report Writing
Draft and compile monthly reports, and submissions from all departments within Facilities for consolidation.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Thabani Mhlongo on 018 299 2751
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Sicelo Njovuyalema on 018 285 2149
CLOSING DATE: 03 September 2021
PLANNED COMMENCEMENT OF DUTIES: As soon as possible.
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
Minimum requirements
Advanced certificate in Office Administration (NQF 5) or equivalent qualification.
Two (2) years’ experience in administration and/or record management.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
Basic skills in MS Office and understanding and proficiency thereof.
Ability to understand and work on financial systems.
KEY BEHAVIOURAL COMPETENCIES:
Hardworking.
Innovative.
Ability to work independently.
