ADMINISTRATIVE OFFICER
Listing reference: nwu_000251
Listing status: Under Review
Apply by: 20 October 2021
Position summary
Industry: Education & Training
Job category: Office Support
Location: Potchefstroom
Contract: Permanent
Remuneration: MARKET RELATED
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: SALA PC Registration & Student Records
POSITION NUMBER: P000776
VACANCY: ADMINISTRATIVE OFFICER
PEROMNES GRADE: 11
EMPLOYMENT TYPE: PERMANENT
Job description
Coordinate the staff and functions of Registration & Student Records (UG and Honours) for specific faculties on Potchefstroom Campus.
KEY RESPONSIBILITIES:
1. Maintenance of student records
- Coordinate and monitoring of the maintenance processes of student records (UG and Hons,contact on PC) for specific faculties. Including the capturing and auditing of graduates.
2. Staff and facilities
- Day to day coordination of staff and processes within Registration & Student Records for specific faculties.
3. Yearly registration of student
- Plan, organize and coordinate the yearly registration of students (online and counter registrations) together with the line manager and other stakeholders.
4. Liaising with role players
- Liaise and coordinate with internal and external role players, with regards to Registration and Student Records, Academic Record Inquiries and Filing section. Incumbent will be a designated functionary of correspondence to all role players within the registration and records process together with the line manager.
5. Ad hoc
- Ad hoc tasks as instructed by Section Head / Senior Supevisor / Campus Director / Deputy Registrar and Registrar.
Minimum requirements
· Diploma / Advanced Certificate (NQF 6) (Essential)
· 2 years’ Administrative experience in student academic life cycle environment in higher education (Essential)
· 2 years’ Knowledge of NWU student system (VSS), structure and policies (Desirable)
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Knowledge of, and experience in a student records office in an educational environment.
- Basic knowledge and experience in staff and organizational management.
- Excellent communication skills (verbal and written). Functional language proficiency to function on management level.
- High level of computer skills.
KEY BEHAVIOURAL COMPETENCIES:
- Good leadership skills
- Assertiveness
- Good interpersonal relationships
- Must be able to take initiative in a mid-level leadership role
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mrs Alta van Zyl @018 299 2459
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Goitsemang Ntsoelengoe @018 2992459
CLOSING DATE: 19 October 2021
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
