ADMINISTRATIVE OFFICER P001452
Listing reference: nwu_000167
Listing status: Under Review
Apply by: 18 September 2021
Position summary
Industry: Other Sectors & Industries
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHEFTSROOM CAMPUS)
FACULTY: HEALTH SCIENCES
DEPARTMENT: HART
VACANCY: ADMINISTRATIVE OFFICER
PEROMNES NUMBER: 11
POSITION NUMBER: P001452
PERMANENT-FULL TIME
Purpose of the position:
The purpose of this post is to handle financial administration, post-graduate student administration, research output administration and general office administration.
Job description
Functional/Technical competencies (Knowledge and Skills)
- Accurate, complete, and timely handling of financial transactions
- Excellent verbal and written communication skills
- Excellent organisational and time-management skills
- Computer literacy
Behavioural Competencies
- Organised and detail orientated
- Excellent relationship skills
- Ability to work independently as well as part of a team
- Confidentiality and good judgement: protect sensitive information, anticipate or recognise problems and make sound decisions
- Ability to learn quickly and be receptive to training
Recommendations
- Experience in general office administration, university structures, procedures, and policies
Minimum requirements
· Matric/Grade 12
· Advanced certificate/Three year diploma (NQF 6)
· Valid driver’s licence
· Advanced knowledge and experience with the NWU financial system (KFS)
· Experience in the NWU post-graduate student administrative processes
· Advanced knowledge and experience in the NWU InfoEd and MRC RIMS systems
· Advanced knowledge and experience with Microsoft office including Word, Excel, PowerPoint and Teams
Responsibilities:
1. Financial administration
· Initiate transactions such as purchase orders, goods receiving and payment requests, disbursement vouchers, international payments, and prepayments
· Reconcile credit and debit card statements monthly
· Handle financial enquiries from staff and suppliers (vendors)
· Ad-hoc tasks related to financial administration
2. Post-graduate student administration
· Keep post-graduate databases updated
· Keep files containing student code of conduct, indemnity forms, and confidentially reports updated, while considering POPIA
· Gather post-graduate student progress reports and student questionnaires and submit signed forms to the research support office
· Ad-hoc tasks related to post-graduate student administration
3. Research output administration
· Capture, update and manage the internal research output database
· Capture, update and manage outputs on the Info-Ed and RIMS systems
· Regular reporting on research outputs
· Ad-hoc tasks related to research output administration
4. General office administration
· Schedule meetings, compile agendas and minutes of meetings
· Prepare venues for meetings
· National and international traveling arrangements for staff and visitors
· Visitor arrangements such as welcoming of guests, arrange meals, preparation of venues and gifts
· Arrange functions
Ad-hoc duties such as courier of parcels, filing, initiate service billings, correspondence, and handling of inquiries
ENQUIRIES : Prof Carina Mels
CLOSING DATE : 17 September 2021
COMMENCEMENT OF DUTIES : As soon as possible.
TO APPLY : Please visit our website: www.nwu.ac.za/vacancies
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation.
The University reserves the right not to make an appointment. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
