ADMINISTRATIVE OFFICER N000496
Listing reference: nwu_000720
Listing status: Under Review
Apply by: 14 May 2022
Position summary
Industry: Education & Training
Job category: Admin, Office Support and Services
Location: North West
Contract: Permanent
Remuneration: Market Related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: NWU BUSINESS SCHOOL
POSITION NUMBER: N000496
VACANCY: ADMINISTRATIVE OFFICER
PEROMNES GRADE: 11
EMPLOYMENT TYPE: PERMANENT
Job description
PURPOSE OF THE POSITION
Under general supervision, performs a variety of clerical/administrative duties for one or more organisational entity to assist the smooth running of the administration and office.
MINIMUM REQUIREMENTS:
· Bachelor’s degree
· 3 years’ overall experience in administration
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Word, Excel, Powerpoint etc.
· General Administration NWU related
· Knowledge of the NWU systems will be beneficial
KEY BEHAVIOURAL COMPETENCIES:
· Interpersonal Skills
· Ability to perform under pressure
JOB DESCRIPTION
KEY RESPONSIBILITIES:
1. GENERAL ADMINISTRATION AND CORRESPONDENCE:
· Operate office machines, such as printing/photocopier/scanners/facsimile machines, voice mail systems, and personal computers.
· Type/edit, format and proofread correspondence and other documents, from notes or dictating machines, using computers.
· Compute, record, and proofread data and other information, such as records or reports
· Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
· Handle general enquiries from staff, students and public and receive visitors.
2. FILING / MANAGEMENT:
· Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
· Compile, copy, sort, and file records of office activities, business transactions, and other activities according to prescribed records management system.
· Review files, records, and other documents to obtain information to respond to requests.
3. LOGISTICS:
· Perform procurement tasks as required, including physical office logistics, arrangement of accommodation during campus visits of school staff, organisation of equipment for meetings &functions, etc.
· Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
4. SECRETERIAL DUTIES:
· Schedule specific meetings and ensure attendance of key role players at meetings & other communication forums (in the absence of a secretary).
· Maintain work schedules, manage calendars, and arrange appointments.
· Make travel arrangements such as bookings and claims.
· Handle general enquiries from staff, students and public and receive visitors.
5. FIFNANCIAL ADMINISTRATION:
· Perform financial administration for one or more organisational entity as well as for specified projects (in the absence of an Officer: Finance).
6. AD HOC:
· Perform ad hoc administrative tasks as assigned by superior for general functioning of the school/faculty/organisation unit.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mr Oarabile Manyaapelo – 20387350@nwu.ac.za
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Mr Rabs Diratsagae – 018 299 4797Rabs.Diratsagae@nwu.ac.za
CLOSING DATE: 14 MAY 2022
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
