NORTH-WEST UNIVERSITY (MAHIKENG CAMPUS) FACULTY: FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES VACANCY: SENIOR ADMINISTRATIVE ASSISTANT PEROMNES NUMBER: P12 POSITION NUMBER: M000887 POSITION NAME: SENIOR ADMINISTRATIVE ASSISTANT PERMANENT PURPOSE OF THE POSITION: Under general supervision, performs a variety of clerical/administrative duties for one or more organizational entity to assist the smooth running of the administration and office.

• Operate office machines, such as printing/photocopier/ scanners/facsimile machines, voice mail systems, and personal computers;
• Type/edit, format and proofread correspondence and other documents, from notes or dictating machines, using computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Handle general enquiries from staff, students and public and receive visitors.

• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities according to prescribed records management system.
• Review files, records, and other documents to obtain information to respond to requests.

• Perform procurement tasks as required, including physical office logistics, arrangement of accommodation during campus visits of school staff, organisation of equipment for meetings & functions, etc.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Schedule specific meetings and ensure attendance of key role players at meetings & other communication forums (in the absence of a Secretary).
• Maintain work schedules, manage calendars and arrange appointments.
• Make travel arrangements such as bookings and claims.
• Handle general enquiries

• Perform financial administration for one or more organisational entity as well as for specified projects (in the absence of an Officer: Finance).

• Perform ad hoc administrative tasks as assigned by superior for general functioning of the school/faculty/organisation unit.

• Degree or equivalent in Administrations, Management, or related fields
• Three (3) Years’ work experience is essential

• Computer Literacy in MS Office (Word, Excel and PowerPoint)
• Knowledge of the different University Administration Systems (e.g. VSS, KFS, Nextcloud, etc.)
• Financial management, mainly budget drafting, monthly reporting and maintain and keeping sound financial state for the School.
• Knowledge of record management, minutes recording and logistics management.

• Effective time management skills, communication skills, problem solving skills, planning and organizing skills interpersonal relations and client service orientation.
• Demonstration of language proficiency to function optimally in the various multilingual environments of the NWU
• Ability to function individually and as a team player.
• High level of professional and ethical conduct.