NORTH-WEST UNIVERSITY (POTHCFESTROOM CAMPUS) FACULTY/ DIVISION: STUDENT LIFE POSITION NUMBER: P001040 VACANCY: ADMINISTRATIVE ASSISTANT PEROMNES GRADE: 13 EMPLOYMENT TYPE: PERMANENT WITH BENEFITS Purpose of the position: To provide administrative assistance to the Director: Student Life on the Potchefstroom Campus with respect to house parents and residence matters, excluding student accommodation.

• General administration of town residences – membership lists, registration, web control and correspondence with prospective first-years as well as re-registration of senior students.
• Send necessary notices and information to House Parents and House Committee (HC) members.
• Assist with checking academic records of Students’ Campus Council (SCC) and HC members in accordance with regulations.
• Compile list of newly elected HC members upon receipt of service acceptance forms.
• Arrangements regarding placement of advertisements of vacancies for House Parents as well as arranging interviews with candidates in corroboration with People and Culture.
• Arrange annual House Parent End-year Function.
• Arrange gifts for retiring House Parents.
• Arrange for the statistical processing of academic results for senior selection in residences.
• Monitor students' academic performance with a view to bursary payments (honorariums) for SCC, Residence Managements and Academic Student Associations.
• Submission of fee and evaluation forms regarding bursary payments to Student Loans and Bursaries Department.
• Management of Academic Inter-residence competitions.
• Arrange statistical processing and interpretation of results.
• Liaise with House Parents, Deans and Directors regarding nominations for leadership training programme.

• Compile agendas and minutes for CGC of Residences Meetings. Also handle all correspondence in this regard.
• Handle duplication and distribution of relevant agendas and minutes.
• Notice and scheduling of meetings.
• Booking and scheduling of venues for meetings and arranging refreshments where required.
• Residence rules: updated and distributed in collaboration with Students’ Campus Council.
• First-year letters: Check the correctness of content.

• Help with organisation of the training of new House Parents as well as the Prestige Camp Training.

• Perform any ad-hoc assignments as may be deemed necessary.

• Grade 12 is essential.
• B-Degree or a Diploma in Office Administration or Similar Qualification in Administration is desirable (NQF 6)
• Two (2) years’ of Administrative experience in a university environment.
• Two (2) years' experience in student life or support services.

• Computer Skills
• Good administrative skills
• Language Proficiency
• Good interpersonal skills
• Creative in problem solving
• Must be able to work under pressure