RESEARCH SUPPORT ASSISTANT N002944
Listing reference: nwu_000310
Listing status: Closed
Apply by: 19 November 2021
Position summary
Industry: Education & Training
Job category: Admin, Office Support and Services
Location: North West
Contract: Fixed Term Contract
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guideline
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: DVC: RESEARCH AND INNOVATION
DEPARTMENT: RESEARCH SUPPORT
VACANCY: RESEARCH SUPPORT ASSISTANT
PEROMNES GRADE: P13
POSITION NUMBER: N002944
3 YEARS FIXED-TERM APPOINTMENT
PURPOSE OF THE POSITION
Under general supervision, performs a variety of research funding administrative duties for one or
more organisational entity to assist the smooth running of the Funding Post-Award Programme.
Job description
General administration and correspondence
· Responsible for Funding Post-award administrative tasks, including but not limited to:
· Getting the NRF Beneficiary Reports from the system and updating the control system
· Keeping the NRF and MRC Researchers and their respective financial assistant database up to date
· Sending emails to grant-holders when payments were done to transfer awarded funds to their KFS accounts
· Sending emails to students when bursaries are paid over to student accounts
· Send out Bursary Control forms to students
· Check student compliance to student bursary conditions based on info from bursary control forms
· Monthly checks if students still comply with bursary conditions on Varsite
· Getting KFS statements for claims and filing it for claim calculations
· Ensure that bursaries are paid over on correct bursary codes
· Assist with financial year end procedures and reconciliations
· Update of student graduation info on NRF system
Filing/Records Management
· Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
· Compile, copy, sort, and file records of office activities, business transactions, and other activities according to prescribed records management system.
· Review files, records, and other documents to obtain information to respond to requests.
Secretarial duties
· Handle general enquiries from staff and students.
Ad hoc
· Perform ad hoc administrative tasks as assigned by superior for general functioning of the organisation unit
Minimum requirements
· Grade 12 or equivalent
· Three (3) years’ administrative experience in general office and meeting administration,
· organisation and management, including record management
The following will be desirable:
· Formal training in MS Office (Word, Excel, PowerPoint), Internet, Oracle, various applicable systems e.g. Management Information System (NQF 5)
· Secretarial/Administrative Certificate or Diploma (NQF 5)
Functional/Technical Competencies (Knowledge and Skills):
· Knowledge of administrative and clerical procedures and systems such as word processing,
· managing files and records, office procedures and terminology
· Knowledge and skills with regard to the use of specific office software programs.
· Knowledge of principles for providing customer and personal services.
· Knowledge of the structure and content of the appropriate language including the meaning
· and spelling of words, rules of composition, and grammar.
· Utilize proper grammar, punctuation, spelling and correct arrangement of information.
· Ability to utilize various software programs for word processing and spreadsheets.
· Perform basic mathematical operations with accuracy.
· Communicate effectively with students, visitors and staff.
· Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU
· Ability to prioritise ongoing administrative tasks and manage own time well.
· Actively look for ways to help staff and clients.
· Attention to detail.
ENQUIRIES: Prof Nnenesi Kgabi (018 299 4848)
HR RELATED QUERIES: Dolly Lebepe 018 299 4936
CLOSING DATE: 19 November 2021
COMMENCEMENT OF DUTIES: As soon as possible, subject to availability of external funding
PLEASE APPLY ON PNET (ONLINE), THE RECRUITMENT SITE USED BY UNIVERSITY
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation.
All applications will be processed in terms of the Protection of Personal Information Act.
