COMMITTEE COORDINATOR N000622
Listing reference: nwu_000181
Listing status: Closed
Apply by: 17 September 2021
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: CORPORATE AND INFORMANCE GOVERNANCE SERVICES
POSITION NUMBER: N000622
VACANCY: COMMITTEE COORDINATOR
PEROMNES GRADE: P10
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
1. To provide effective meeting administration to various management and statutory structures in the faculties.
2. To ensure administrative support for compliance and risk management activities in the faculties.
Job description
KEY RESPONSIBILITIES:
Provisioning of effective secretariat services: Faculty Board, Faculty Board subcommittees, Faculty EXCO and Faculty management
- Constituting of committees in accordance with statutory and other requirements.
- Scheduling meetings.
- Preparation of agendas.
- Electronic compilation of meeting documentation.
- Writing reports.
- Handling of correspondence regarding the committees.
- Liaising with committee members.
- Keeping records according to the Records Management policy of the NWU.
- Logistical arrangements of meetings.
- Ensure compliance with legislation, statutory requirements and terms of reference.
- Ensure clean and transparent corporate governance within structures and processes.
- Ensure election and appointment processes for committee members.
Ensure administrative support for compliance and risk management activities in the faculties
- Ensuring that risk management matters serve at the correct committees in the faculties for consultation and discussion.
- Ensuring that compliance matters serve at the correct committees in the faculties for consultation and discussion
- Ensuring, through the Risk and Compliance Coordinator, training and assistance to staff in the faculties regarding compliance and risk.
Minimum requirements
- Higher Certificate in Corporate Governance or Public Administration.
- 3 Years’ experience in secretariat work and minute taking.
ADDED ADVANTAGE & PREFERENCES:
- 1 Years’ experience in a university environment is desirable.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Computer literate with regards to MS Office, Internet, and E-mail.
- Report and minute writing skills.
- Meeting administration procedures.
- Basic corporate governance principles.
- Compliance governance principles.
- Risk management principles.
KEY BEHAVIOURAL COMPETENCIES:
- Excellent communication skills.
- Demonstration of language proficiency.
- Work effectively in a team.
- Apply effective time management skills and priorities.
- Effective planning skills.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mrs Eulalia Johnson on 018 285 2865
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Melissa Titus on 018 299 4993
CLOSING DATE: 17 September 2021
PLANNED COMMENCEMENT OF DUTIES: 1 October 2021
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
