SENIOR ADMINISTRATIVE ASSISTANT - RESIDENCE AND CATERING SERVICES
Listing reference: nwu_000324
Listing status: Closed
Apply by: 1 December 2021
Position summary
Industry: Education & Training
Job category: Other; Hospitality, Hotel, Catering, Tourism and Travel
Location: Potchefstroom
Contract: Permanent
Remuneration: Market related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: FINANCE AND FACILITIES
DEAPERMENT: RESIDENCE AND CATERING SERVICES
POSITION NUMBER: P001839
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: 12
EMPLOYMENT TYPE: PERMANENT (INTERNAL ADVERT – ONLY CURRENT STAFF MEMBERS OF NWU MAY APPLY FOR THIS POSITION)
PURPOSE OF THE POSITION
To ensure successful placement of students at residences at the University.
To handle queries regarding residence placements.
Job description
JOB DESCRIPTION
KEY RESPONSIBILITIES:
1. Financial and Operational Administration
· Handle cancellations for residences.
· Check cleaning supplies for the residences monthly.
· Ensure reconciliations of residences quarterly.
· Handle deposits of residences.
· Monitor accommodation statistics monthly.
· Ensure successful placements for all residences.
· Verify corridor lists three times a year.
2. Residence Operations
· Placement of prospective first years and senior students.
· Ensure smooth transfers between residences.
· Handle placement cards of first years and senior students.
3. Office Administration
· Provide continuous training on administrative procedures to residence officers.
· Do necessary typing and filing.
· Use VSS to check placements.
· Ensure continuous communication with head and staff of International Office regarding international students.
· Perform ad hoc duties as required.
4. Assistance and Availability to Supervisors and Students
· Ensure availability to students in case of operational challenges of the residence.
· Attend residence management meetings.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mrs. Wilma Lotriet on 018 299 1128
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Refiloe Khabo on 018 299 4799
CLOSING DATE: 1 December 2021
PLANNED COMMENCEMENT OF DUTIES: 01 JANUARY 2022
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
Minimum requirements
MINIMUM REQUIREMENTS:
· Grade 12 with accounting as a subject.
· Two (2) years’ relevant working experience.
KEY FUNCTIONAL / TECHNICAL COMPETENCIES:
· Good computer skills in MS Excel, Word, use of e-mails and internet.
· Good organisation and administrative skills
· Experience with reconciliations.
KEY BEHAVIOURAL COMPETENCIES:
· Good communication (verbal & written) skills in Afrikaans and English.
· Ability to function well under pressure.
· Good management skills and ability to maintain discipline.
