Senior Administrative Assistant: SCC V000168
Listing reference: nwu_000675
Listing status: Closed
Apply by: 29 April 2022
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Vanderbijlpark
Contract: Permanent
About our company
NWU
Introduction
North-West University
Location: Vanderbijlpark Campus
Division: Student Life
Position Number: V000168
Vacancy: Senior Administrative Assistant – SCC
Reporting To: Director-Student Life
Peromnes Grade: P12
Employment Type: Permanent
Purpose of the position is to provide administrative support to the Students’ Campus Council (SCC) of the North-West University, Vanderbijlpark Campus and the office of the Director: Student Life.
Job description
Key Responsibilities:
1) Secretariat, Text and Language Editing
· Responsibility for the weekly agendas and minutes of SCC meetings.
· Responsibility for text and language editing of various leadership structures’ documents on a daily basis.
· Yearly training for secretaries of leadership structures resorting under the SCC.
2) Financial Governance
· Complete all financial tasks within the student leadership portfolio in accordance with relevant financial policies of the NWU.
· Initiate and monitor fundraising activities within the student leadership portfolio.
3) Occupational Health and Safety
· Attend quarterly health and safety meetings.
· Responsibility for the maintenance of SCC offices.
· Reporting of health and safety related issues.
· Administration of office keys.
· Occupational Health and Safety representative, First Aider and Fire Marshal.
· Ensure compliance to all Covid-19 related matters.
4) Student Leadership
· Coordinate and monitor all student leadership elections as per the NWU guidelines on student elections, including but not limited to the SCC, House Committees and any related student structure or club.
5) Ad Hoc projects
· Complete, coordinate and monitor any delegated project within the student leadership portfolio
Minimum requirements
Minimum requirements:
· Bachelor’s Degree / Advanced Diploma NQF 7 (essential)
· 2 years’ experience in Administration / Coordination of student activities (essential)
· 1 year experience in tertiary student leadership environment (desirable)
Functional & Technical competencies
· Computer literate
· Good communication skills
· Good administrative skills
· Ability to communicate in more than one language
Behavioural Competencies:
· Negotiation and problem-solving skills
· Must be adaptable
· Ability to function in a diverse team
· Ability to motivate and encourage teams and individuals
· Confident and display professionalism
· Willing and able to accept responsibilities outside of normal office hours
· Function independently
· High level of accuracy
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Enquiries regarding Job Content may be directed to : Sean McCallaghan Tel: (016) 910 3229,
Email: Sean.McCallaghan@nwu.ac.za
Closing Date : 29 April 2022
Planned commencement date : 01 June 2022
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
