SENIOR PROJECT ADMINISTRATOR
Listing reference: nwu_000096
Listing status: Closed
Apply by: 15 August 2021
Position summary
Industry: Other Sectors & Industries
Job category: Administration
Location: North West
Contract: Permanent
Remuneration: Market Related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: UNIT FOR OPEN DISTANCE LEARNING
POSITION NUMBER: N001526
VACANCY: SENIOR PROJECT ADMINISTRATOR
PEROMNES GRADE: P10
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
To provide strategic support to the Directorate in achieving the overall goals and objectives aligned with the vision and mission of the Unit for Open Distance Learning.
Job description
1. Business Process Mapping
· Study the processes for a project/UODL division and map these processes in a user-friendly manner.
· Evaluate the mapped processes, establish areas that can be streamlined and improved upon.
· Conduct information sharing and feedback workshops with relevant divisions.
· Arrange validation sessions for sign-off of proposed processes/maps.
2. Operational Management
· Attend business continuity and strategic planning sessions.
· Support the operational requirements to execute the Directorate’s strategy and Strategic Priorities of the Unit for Open Distance Learning.
· Assist sections/divisions within UODL with developing and updating of Process Manuals as well as Quality Manuals.
· Liaise with various divisions to secure the necessary information that will enhance and add value to the compilation.
· Study discussions and reports by various divisions and incorporate to form a consolidated Business Continuity Plan and Strategic Plan.
3. Risk Management
· Working with the director and managers/section heads to monitor activities, processes and procedures to identify risks and, where relevant, prepare plans to mitigate these risks.
· Compile a risk report incorporating findings and recommendations.
· Liaison with divisions and management regarding risks identified and finalise plan of action.
· Compile a final risk report that reflects the various inputs from divisions and recommendations to address/mitigate risks and liaise with Internal Audit Office.
4. Special Projects
· Analyse project proposals
· Formalise processes and evaluate areas requiring attention.
· Evaluate financial factors and feasibility of the project.
· Compile a formal report on findings, recommendations and proposed amendments.
5. Marketing
· Initiate drives in order to improve the presence (National and International) of the UODL as preferred Distance Learning Provider.
· Track developments and activities relating to staff and management at UODL that can be highlighted in a monthly newsletter that will be circulated to both internal and external stakeholders.
· Identify and implement a suitable platform for enhancing communication with internal and external stakeholders.
· Develop information material for internal and external stakeholders when required.
6. Relationship Management
· Assist with the handling of irate queries, when required, on behalf of the Director.
· Action and respond promptly on behalf of the Director when required, especially with matters that could result in reputational damage.
7. Directorate Support
· Provide support to the Director in terms of identifying strategies that will assist with processes, cost saving and the enhancement of services.
· Attend stakeholder meeting with or on behalf of the Director with regards to any pertinent issues that require attention.
Minimum requirements
· Degree in Public Management / Project Management
· Three (3) years’ experience in Project Management
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Experience in process mapping
· Project Management
· Analysis and Reporting
· Experience working closely with Directorates and Management
· Presentation skills
· Workshop facilitation
· Knowledge of NWU’s Open Distance Learning programmes and processes
· Risk Management
KEY BEHAVIOURAL COMPETENCIES:
· Using initiative and creativity
· Conflict Management
· Problem Solving
· Team player
· Self-Disciplined and Goal Oriented
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Dr JS Fransman: 018 285 2046
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Mr Rabs Diratsagae
CLOSING DATE: 15 August 2021
PLANNED COMMENCEMENT OF DUTIES: ASAP
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
