Committee Coordinator
Listing reference: nwu_000579
Listing status: Closed
Apply by: 29 March 2022
Position summary
Industry: Education & Training
Job category: Compliance, Security and Auditing
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: REGISTRAR- CORPORATE AND INFORMATION GOVERNANCE SERVICES
POSITION NUMBER: N001242
VACANCY: COMMITTEE COORDINATOR
PEROMNES GRADE: P10
EMPLOYMENT TYPE: PERMANENT
Job description
PURPOSE OF THE POSITION
To provide effective meeting administration to various governance, management, statutory and legislative structures at the NWU
JOB DESCRIPTION
KEY RESPONSIBILITIES:
Committee coordination
- Pre-meeting administrative tasks
- Agenda compilation
- Meeting preparation tasks
- After meeting tasks
- Compiling of minutes and reports
- Records management
- Committee membership management
- Terms of reference management
Ad hoc tasks
- Responsible to adhere to any tasks as delegated by the Director and the Head Secretariat.
OHS compliance
- Under health and safety law, each employee has the duty to take care of their own health and safety and that of others who may be affected by the former’s actions or omissions at work. Therefore, each employee must co-operate with management, OHS officials and colleagues to help everyone meet their legal requirements, whilst upholding and maintaining general occupational health and safety standards and practices.
Minimum requirements
Qualifications
- Bachelor’s degree in public administration / Chartered Secretaries Qualification /or applicable to the field of governance is essential
Experience/s
- 3 Years’ experience in secretariat work and minute taking is essential
- 1 Year Experience in a university environment is desirable
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES: (Knowledge and Skills)
- Computer literate w.r.t. MS Office, internet and e-mail
- Report and minute writing skills
- Meeting administration procedures
- Basic corporate governance principles
- Compliance governance principles
- Risk management principles
KEY BEHAVIOURAL COMPETENCIES:
- Excellent communication skills
- Demonstration of language proficiency
- Work effectively in a team
- Apply effective time management skills and prioritise
- Effective planning skills
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Eulalia Johnson 018 285 2865
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Melissa Freeman 018 299 4811
CLOSING DATE: 29 March 2022
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
