NWU

NORTH-WEST UNIVERSITY (VANDERBIJL PARK CAMPUS) FACULTY OF HUMANITIES SCHOOL OF LANGUAGES PEROMNES GRADE: P12 VACANCY: SENIOR ADMINISTRATIVE ASSISTANT POSITION NUMBER: V000241 Purpose of the position: Provides key support to one or more functional groups, by performing a wide variety of specialised administrative functions or performing one or more administrative functions in greater depth.

• Operate office machines, such as printing/photocopier/ scanners/facsimile machines, voice mail systems, and personal computers;
• Type/edit, format and proofread correspondence and other documents, from notes or dictating machines, using computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Academic Literacy Student queries and enquiries
• Handle general enquiries from staff, students and public and receive visitors.

• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities according to prescribed records management system.
• Review files, records, and other documents to obtain information to respond to requests. Student record management

• Finance Accounts management; Budgeting; Finance Report drafting: Month end and Year end; Purchasing and disbursement; Payment transactions etc
• Student Mark Capturing for Academic Literacy, ICAT, ECAT, IURX
• Operate NWU internal computing system (KUALI and VSS)
• Academic Literacy Lecturer Time tabling
• Academic literacy Student division
• Administration of TAG and TALL
• Co-ordination of the Academic Literacy e-fundi pages

• Perform procurement tasks as required, including physical office logistics, arrangement of accommodation during campus visits of school staff, organisation of equipment for meetings & functions, etc.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Schedule specific meetings and ensure attendance of key role players at meetings & other communication forums (in the absence of a Secretary).
• Maintain work schedules, manage calendars and arrange appointments.
• Make travel arrangements such as bookings and claims.
• Telephone inquiries, manage office front desk. In addition, one will be expected to Perform ad hoc administrative tasks as assigned by School Director for general functioning of the school.
• Handle general enquiries from staff, students and public and receive visitors.
• Human Resources administration Appointments; Remuneration; Queries; Contract drafting and collation

• Grade 12 is essential
• Administration or relevant National Diploma is essential
• Degree is desirable
• Administration experience at tertiary institutions is essential
• Experience/Knowledge in dealing with communities and organising meetings is desirable
• Experience/Knowledge of NWU systems, purchasing, data and record keeping is essential
• A minimum of 1-2 years’ experience working in a tertiary Environment
• Must have excellent computer literacy skills
• Must have good interpersonal and exceptional administration skills
• Must have exceptional communication skills and customer service orientated (handling of students, staff and clients)
• Must have the ability to communicate in English and at-least 1 other South African official language
• Must have good minute taking skills
• Must have knowledge of applicable financial and Mark capturing systems: KUALI and VSS