·         The position is to assist the Operational Office with the administrative work flow of the Operational Office. Assist the unit coordinators within Centralised Teaching Learning Functions with administrative tasks and processes. The position will also assist the Operational Office with its primary task of compliance in terms of Occupational Health and Safety and People & Culture functions. As well as good governance in terms of minute taking and record management.

·         Higher Certificate in Administration or related field

·         1 - 3 years’ Administrative experience

·         1 – 3 years’ experience of working within the Higher Education context

·         1 – 3 years’ client-service experience

·         Computer literate

·         Skilled in the Microsoft Office Suite

·         Excellent Record keeping skills

·         Knowledge of principles for providing proper customer services

·         Accuracy and attention to detail to deliver accurate, high quality service

·         The ability to work in a team, to receive various sources of feedback

·         Good organisational and time-management abilities

·         Must be able to follow instructions and learn new skills

 

1.    Administration:

2.    Meeting Administration:

·         Coordinate communication (Telephone, email, MS Teams, virtual conferences as well as face to face meetings)

·         Coordinate all arrangements with reception and hosting of staff and guests

·         Coordinate agendas and minutes for all meetings (physical or virtual)

3.    Financial Administration:

·         Financial administration - secondary for primary finance officer

4.    Ad Hoc tasks:

·         Complete ad hoc tasks as directed

5.    Occupational Health and Safety:

·         OHS Secretary for C T&L F sub-committee

6.    Personal Development:

 

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.